In This Section
Employee Guidelines - COVID-19 Return to Campus
Prior to return to campus, all benefits eligible employees must participate in an online COVID-19 safety training, through our BizLibrary learning system, https://usciences.bizlibrary.com. More details will be forthcoming when it is populated in employees’ learning queues and regarding training for part-time staff and student workers.
Remote Versus On-campus Work
Employees who are able to fulfill their roles remotely should continue to work remotely. Department heads and supervisors should identify those individuals who are able to continue to work remotely. For employees who must return to campus, supervisors will be responsible for identifying a) operational need for on-campus work, b) schedules for on-campus work that limits person-to-person contact (e.g., staggered days/weeks or staggered hours. Supervisors should target no more than 30% of the workforce on site at one time – less if possible. Return to work should be based on nondiscriminatory factors, and should also take into account those individuals who are more willing to return vs. those who may be hesitant to do so.
For departments or divisions that must have a presence on campus, department heads or supervisors should identify and publicize hours of availability on campus, and assure appropriate staffing to meet the needs of stakeholders. As campus operations fluctuate during this crisis, updates to hours of operation should be made. Operational hours are posted on the Campus Operations site.
If multiple employees in a single area must be present at the same time, workstations should be located at least 6 feet apart, with physical barriers preferred (e.g., plexiglass shielding or cubicle walls).
Shared, high touch items such as magazines, common pens, etc., should be removed from all work, reception, and/or public areas and disposed of appropriately.
Reusable kitchen items (serving spoons, knives, etc.) should be removed/eliminated and replaced with single use items.
Shared coffee makers or other appliances requiring handling should be removed and replaced, if possible, with no-touch options. Water dispensers should be wiped down after each use with sanitizing wipes or alternatives.
For the foreseeable future, no University-sponsored travel will be permitted. Faculty and staff are encouraged to participate in virtual conferences and other online activities for personal and professional development.
Employees should limit personal travel, including international travel, aligned with federal guidance. As travel restrictions are lifted, employees should consider the risks and benefits of travel, including the risk of spreading coronavirus to the USciences campus community. Further information on reporting and quarantine requirement will be provided as governmental guidelines are updated.
CDC Guidelines for international students and students arriving to campus from high endemic COVID-19 areas.
International students or students coming from high endemic COVID-19 areas are required to isolate x 14 days upon arriving to their home base in the US or coming to their campus residence. Students are to check their temperatures and COVID-19 symptoms twice per day and report these findings to their healthcare provider or SHAC daily. Students may email the SHAC clinician at email@example.com to identify themselves and email their daily temperatures and symptom reports x 14 days. If possible, students should avoid using public transportation upon arrival, wear masks, and practice physical distancing.
In-person Campus Events
As the University resumes modified on-campus operations, departments, programs, and student groups may desire to plan on-campus events. All events will be reviewed and approved by the divisional Vice President prior to any planning. The following guidelines should be followed:
- Gatherings are limited to 25 people (including event personnel) in “Yellow Phase”, and will be limited to 250 people in “Green Phase.”
- All participants must wear a face covering
- Physical distancing of 6 feet should be maintained, with a target of no more than 5 people per 1000 sq feet
- Food should be limited to pre-packaged catering options, with no self service items
- Four (4) attendees are permitted per 6 foot round table
- At-risk attendees should be warned of risks and provided guidance
- Risk assessment for each event should be completed by planners, including assessment of the following: interactions among attendees, attendee demographic, and location layout
- Thorough cleaning post-event should be conducted
- Event modifications to be considered include:
- holding outdoors, if possible
- Handwashing/sanitization stands
- Regulating the flow and density of people entering, attending, and departing the event (e.g. staggering arrivals, registering attendees, numbering entries, designating seating, marking the floor)
Accommodations for Employees with Disabilities
Employees at high risk for COVID-19 (65 years and older, those with chronic lung disease, serious heart conditions, immunocompromised state, diabetes, liver disease, or severe obesity) should consider reaching out to HR for accommodations if asked to return to campus.
Employees who are ill must remain at home; those who are able to work remotely may do so. Employees who become ill at work should leave as promptly as they are able, minimizing contact with any others and contacting their primary caregiver. Supervisors should be notified immediately, and should notify the HR Director of the ill employee. As appropriate, custodial services will disinfect the ill employee’s workspace promptly, with deep cleaning provided if the employee had symptoms consistent with COVID-19.
Before an employee returns to work after having any cold or flu-like illness, or if the employee suspects they may have been infected with COVID-19 or exposed to someone with COVID-19, they must: 1) wait at least 3 days (72 hours) following recovery, defined as the resolution or fever without the use of fever-reducing medications; 2) have improvement of respiratory symptoms and 3) do not return to work at least 10 days after the symptoms first appeared.
Employee Support Services for Mental Health and Wellness
The University continues to provide EAP services for all employees:
In addition, the USciences Office of Health and Wellness provides a wide variety information on various wellness topics, including stress management, staying fit, and healthy eating. Virtual fitness classes and meditation sessions are also available to employees.