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Employee Guidelines - COVID-19 Return to Campus 

Employee COVID-19 Vaccinations

The University has established a policy related to COVID-19 vaccinations, with a mandatory process of vaccine documentation for all employees.  See USciences Mandatory Vaccination Interim Policy found here: policy website.

Remote Versus On-campus Work

The University ‘returned to campus’ as of August 16, 2021.  This means many employees who have been working remotely have returned to work on campus or have an approved Alternate Work Arrangement on file. The University has an updated Alternative Work Arrangement Policy that provides guidance related to this and details about an application process that must be completed to maintain an Alternative Work Arrangement. Employees wishing to work remote/off-campus or request another type of Alternative Work Arrangement should already have the application completed and on-file as of August 16, 2021. Additional considerations may be made thereafter with appropriate approvals as referenced in the policy. 

On-campus Workspaces

For departments or divisions that have a presence on campus, department heads or supervisors should identify and publicize hours of availability on campus, and assure appropriate staffing to meet the needs of stakeholders.  As campus operations change, updates to hours of operation should be made.  Operational hours are posted on the Campus Operations site.

Shared, high touch items such as magazines, common pens, etc., should be removed from all work, reception, and/or public areas and disposed of appropriately. 

Reusable kitchen items (serving spoons, knives, etc.) should be removed/eliminated and replaced with single use items.

Shared coffee makers or other appliances requiring handling should be removed and replaced, if possible, with no-touch options.  Water dispensers should be wiped down after each use with sanitizing wipes or alternatives.

University-sponsored Travel

As the CDC has updated travel guidance, the University will now permit University-sponsored travel for mission-critical activities through the previously-established approval process.  The CDC continues to recommend that unvaccinated individuals delay travel; employees and students should review the CDC guidance before planning any travel. Individuals wishing to participate in University-sponsored travel should use the standard approval processes already in place in Workday.

In-person Campus Events

All events will be reviewed and approved by the divisional Vice President prior to any planning.  The following guidelines should be followed:

  • At-risk attendees should be warned of risks and provided guidance
  • Risk assessment for each event should be completed by planners, including assessment of the following: interactions among attendees, attendee demographic, and location layout
  • Thorough cleaning post-event should be conducted
  • In accordance with PDPH guidance, food is not to be served at indoor events for on-site consumption.
  • Indoor events with more than 1000 people will require attendees to show proof of vaccination.

Accommodations for Employees

USciences understands that some employees may have medical concerns that need consideration when returning to campus.  If you are required to come to work and have such concerns, you should contact the Director of Human Resources (rroberts2@usciences.edu) to initiate a reasonable accommodation request.    

Sick Employees

Employees who are ill or have any symptoms consistent with COVID-19 must remain at home; those who are able to work remotely may do so.  Employees who become ill at work should leave as promptly as they are able, minimizing contact with any others and contacting their primary caregiver.  Employees who are unable to immediately depart the campus will be isolated in a designated isolation facility while awaiting transportation home.  Supervisors must be notified immediately and should notify Dr. Siebert at SHAC of the ill employee at b.siebert@usciences.edu and have the employee complete the COVID-19 Screening Form immediately to initiate the screening/contact tracing process.  As appropriate, custodial services will disinfect the ill employee’s workspace promptly, with deep cleaning provided if the employee had symptoms consistent with COVID-19. See the relevant above sections regarding return to work protocols. 

Before an employee returns to work after having any cold or flu-like illness, or if the employee suspects they may have been infected with COVID-19 or exposed to someone with known COVID-19, the following must be considered. Employees who are up to date on COVID-19 vaccines who have been exposed to someone with a known case of COVID-19 do not need to quarantine, but should still monitor their health for symptoms daily, and obtain a COVID test 5 days after exposure. If symptoms develop or if the test is positive, they should follow the isolation procedures below:

Based on current CDC recommendations, individuals who have been directly exposed to known COVID-19 positive individuals (having had close/direct contact less than 6 feet for greater than a cumulative 15 minutes within a 24 hour period), become symptomatic or test positive must self-quarantine/self-isolate  at home according to the following guidelines:

  • Employees who are up to date on COVID vaccinations and are exposed to COVID-19:
    • Complete the COVID-19 Screening form and monitor for symptoms for 10 days after exposure. You do not need to quarantine as long as you remain asymptomatic.
    • Wear a well-fitted mask (surgical/N95/KN95) for 10 full days any time you are around others.  Do not go to places where you cannot wear a mask.
    • A COVID-19 test should be administered 5 days post exposure. If the test is positive, follow CDC isolation protocols (below).
    • If the test is positive or if symptoms develop during the self-monitoring period, follow guidance for symptomatic/positive individuals below. 
  • Employees who are unvaccinated and have a religious or medical exemption on file and are exposed to COVID-19:
    • Complete the COVID-19 Screening Form immediately and await a SHAC clinician to contact you.
    • Start the 5-day quarantine protocol and obtain a COVID-19 test on day 5.  Do not come to campus until cleared to do so by your PCP and a SHAC clinician.
    • Quarantine may be ended after 5 days providing you remain asymptomatic with a negative test.
    • Wear a well-fitted mask for 10 full days any time you are around others.  Do not go to places where you cannot wear a mask.
    • Note: If symptoms develop or a positive test is obtained during the quarantine period, contact Dr. Siebert at b.siebert@usciences.edu (see protocol below for symptomatic/positive test results.)
  • Vaccinated and unvaccinated employees who develop symptoms of COVID-19 or are diagnosed with the COVID-19 virus, and/or test positive for COVID-19:
    • Complete the COVID-19 Screening Form immediately and await a SHAC clinician to contact you for guided directives.
    • Notify your primary care provider of your symptoms
    • Start a 5-day isolation protocol and do not come to campus until cleared to do so by your PCP and a SHAC clinician. 
    • Wear a well-fitted mask if you must be around others in your home/isolation location.
    • Isolation may be ended after 5 days if at least 24 hours have passed without a fever of 100.4 or greater (without use of fever-reducing medications), and other symptoms are improving. If severe illness occurs, isolation should continue until symptoms have improved and the individual is cleared by their primary care provider and a SHAC clinician to return to campus. 
    • Wear a well-fitted mask for 10 full days any time you are around others.  Do not go to places where you cannot wear a mask.

Employee Support Services for Mental Health and Wellness

The University continues to provide EAP services for all employees:

Telephone:  1.800.252.4555
Website:  HigherEdEAP.com 

In addition, the USciences Office of Health and Wellness provides a wide variety of information on various wellness topics, including stress management, staying fit, and healthy eating.  Virtual fitness classes and meditation sessions are also available to employees.