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Incident Reporting

Reporting Incidents to the Department of Public Safety

Student, faculty, and staff members are encouraged to promptly report information to the Department of Public Safety if they:

  • Are a victim of crime
  • Observe an incidence of crime
  • Need to report a missing person
  • Witness suspicious activity

Individuals can report information online or call 215-596-7000. Additionally,  the emergency call boxes directly establish communication with the Department of Public Safety, 24 hours a day, seven days a week.

The officer answering the call will ask specific questions in order to direct the appropriate response, dispatch additional services, send an officer to take a report, or take other necessary steps to address the situation.

When filing a report, speak in a clear and calm manner and be prepared to provide as much detailed information as possible, including name, location, time, date, and a description of the incident.

Campus Reporting Authority Policy

We understand that many individuals—students in particular—are hesitant about reporting crimes to the police and may be more inclined to report incidents to other campus-affiliated individuals. That’s why non-law enforcement personnel are included in the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

The Clery Act requires the University to collect crime data from local police and campus security authorities. It also mandates that institutions disclose statistics both for crimes reported to local police agencies and crimes reported to campus security authorities.

All reports received must be forwarded to the Department of Public Safety, where a representative will assist you in determining what information is essential to the report and maintaining the confidentiality of the individual. Reports filed in this manner are counted in the crime statistics for the University.

The function of a campus security authority is to report allegations of Clery Act crimes  to the Department of Public Safety. However, a campus security authority is not responsible for determining authoritatively whether a crime took place—that is the function of law enforcement personnel.

Who is a Reporting Authority?

The Clery Act regulations define a campus security authority as:

  • Any individual or individuals who have responsibility for campus security, including, but not limited to, members of a campus police department or a campus security department.
  • Anyone specified by an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.
  • An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings.

An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.

The Clery Act does not designate specific titles as security authorities. A security authority is identified by the the individual or organization’s assigned function, which must involve relationships with students. Campus Security Authorities cannot delegate this responsibility.

Campus Security Authorities at the University includes:

  • All full-time members of the Department of Public Safety and Security, including the administrative assistants
  • Anyone who is responsible for monitoring the institutions entrances, such as desk attendants in residence halls
  • Deans
  • Associate Deans
  • Assistant Dean (Student Conduct Officer)
  • Faculty Advisors to Student Organizations
  • Director, Student Life
  • Residence Life Administrators
  • Administrator, Student Activities
  • Director of Athletics
  • Athletic Coaches
  • All other administrators as defined in the Clery Act definition

Professional mental health and religious counselors are exempt from reporting obligations but may refer individuals to a confidential reporting system.

USciences professional counselors are encouraged to tell their clients about the incident reporting procedures. In certain instances, a crime victim may be reluctant to file a report fearing the process or loss of anonymity. In such circumstances, crime victims are encouraged to consider making a confidential report to one of the designated campus security authorities. They will receive valuable counseling and referral information.

All reports—actual, confidential, and anonymous—are extremely valuable in order to prevent further victimizations and to obtain a more accurate portrait of USciences campus crime.

Remember: Help is available. All you need to do is ask.


Important Resources

Emergency Dispatch:
Non-Emergency Dispatch:
Police, Fire, & Medical Emergencies:
Environmental Health & Safety (Chemical Spills):
215-596-8925, 215-596-8843
Student Health Services:
Walking Escort:
Penn Transport Services:
215-898-RIDE (7433)


Michael E. Lapotasky, MA Ed, Director of Public Safety and Emergency Management Coordinator


University of the Sciences
600 South 43rd Street
Philadelphia, PA 19104-4495


Office: 215-895-1118
Cell: 908-334-8877