Family Educational Rights and Privacy Act (FERPA)

Access to Education Records - Annual Notice to Students

University of the Sciences fully complies with the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended. This law is sometimes referred to as the Buckley Amendment.

The act grants students specific rights and protections with regard to their education records. It governs access to, release of, and corrections to the records kept by the University on current and former students. These rights do not extend to individuals who never actually attend the University.

Students wishing to review or correct their education records should submit a written request to the registrar indicating which records they wish to review or what corrections they believe are necessary. If the records in question are not in the control of the registrar, the request will be forwarded to the appropriate University official. While prompt attention is given to all such requests, the University reserves the right to respond no later than 45 days after receiving a request.

Education records are available to University officials and agents with legitimate educational interest. Such interest exists when access to the records is necessary for the official or agent to perform his/her professional duties. An agent may include a person or company (including contractors and consultants) with whom the University has contracted to provide a service that the University would otherwise perform and may include a communication and data service, an attorney, an auditor, a collection agent, etc. This also may include officials at other educational institutions with which USciences has a partnership agreement for student enrollment. Personally identifiable information from students’ education records is only released, other than to University officials and agents, upon a specific written and dated request from the student or as provided for by federal or state law.

As of January 3, 2012, the U.S. Department of Education's FERPA regulations expand the circumstances under which a student’s education records and personally identifiable information (private information) contained in such records — including Social Security Number, grades, or other private information — may be accessed without the student’s consent.  First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal and State Authorities") may allow access to a student’s records and private information without the student’s consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is "principally engaged in the provision of education," such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to a student’s education records and private information without the student’s consent to researchers performing certain types of studies, in certain cases even when the University objects to or does not request such research. Federal and State Authorities must obtain certain use restriction and data security promises from the entities that they authorize to receive a student’s personally identifiable information, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without the student’s consent private information from education records, and they may track a student’s participation in education and other programs by linking such private information to other personal information about the student that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.

The following information related to a student is considered “Directory Information,” and the University reserves the right to disclose it to anyone inquiring without the student’s written consent, unless the student, during the drop/add period each semester, informs the registrar in writing, that any or all such information about him/her is not to be released without his/her written permission: the student’s name, address, e-mail address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, enrollment status, degrees and awards received, photograph, and other similar information.

A copy of the University’s policy in compliance with FERPA can be obtained upon request from the registrar’s Office. All questions regarding FERPA should be directed to the Registrar. Information is also available from, and students have a right to file a complaint regarding compliance with, the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5920.

Address:

University of the Sciences
Registrar's Office, Mailbox 32
600 South 43rd Street
Philadelphia, PA 19104-4495

Phone:

215-596-8813 Fax: 215-596-8819

Email:

registrar@usciences.edu