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Who is a Reporting Authority?

The Clery Act regulations define a campus security authority as:

  • A member of a campus police department or a campus security department of an institution.
  • Any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department (e.g.,an individual who is responsible for monitoring the entrance into institutional property).
  • Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.
  • An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings.

An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.

The Clery Act does not designate specific titles as security authorities. A security authority is identified by the function performed by the individual or organization. The function must involve relationships with students. Campus Security Authorities cannot delegate this responsibility.

Campus Security Authorities at the University includes:

  • All full time members of the Department of Public Safety and Security, including the administrative assistants.
  • Anyone who is responsible for monitoring the entrances to institution, such as desk attendants in our residence halls.
  • Deans
  • Faculty Advisors to Student Organizations
  • Associate Deans
  • Assistant Dean (Student Conduct Officer)
  • Director, Student Life
  • Residence Life Administrators
  • Administrator, Student Activities
  • Director of Athletics
  • Athletic Coaches
  • All other administrators as defined in the Clery Act definition

Professional mental health and religious counselors are exempt from reporting obligations, but may refer individuals to a confidential reporting system.
USP professional counselors are encouraged to tell their clients about the incident reporting procedures, reports (actual, confidential reports, or anonymous reports) are extremely valuable in order to prevent further victimizations and to obtain a more accurate portrait of USP campus crime.

In certain instances, a crime victim may be reluctant to file a report fearing the process and/or loss of his/her anonymity. In such circumstances, crime victims are encouraged to consider making a confidential report to one of the designated campus security authorities. At a minimum, crime victims will receive valuable counseling and referral information. Confidential reports are important because they provide valuable information that will enhance the safety of the community-at-large and will provide a more accurate portrait of actual campus crime.

Remember, help is available. All you need to do is ask.

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