ACCIDENT REPORTING PROCEDURES

1. Reporting Hazards
2. Hazardous Substance Exposures
3. Employee Accidents
4. Student and Visitor Accidents
5. Accident Investigations
6. Reporting of "Near Miss" Accidents

Reporting Hazards

The University of the Science's Safety Manual states, "safety is everyone's responsibility".  A major part of this involves the reporting of hazardous conditions.  Everyone should be looking out for unsafe areas, acts, conditions, practices, and equipment in order to protect themselves as well as their fellow workers, students and any visitors to the campus. Take the time to report problems in shared-use areas, like classrooms. Once an unsafe condition has been discovered, prompt communication to the appropriate personnel is essential.

The proper individuals to inform may include any of the following, depending on the location, nature and seriousness of the hazard:  1.)  any persons in the immediate area of the hazard who are endangered,  2.)  your supervisor,  3.)  Facilities Services, (building-related issues, repairs)   4.)  the EHRS Department,   5.)  Public Safety, 6.) Risk Management.

Hazardous Substance Exposures

There may be times when employees or supervisors suspect that an individual has been exposed (i.e., contact, inhalation) to a hazardous substance to a degree and in a manner that might have caused harm to the individual. Whenever an employee has an exposure incident, or develops signs or symptoms associated with a hazardous substance, the employee must be provided an opportunity to receive an appropriate medical examination.

Employee Accidents/Hazardous Substance Exposures

Any employment-related injury or illness to faculty or staff is to be reported immediately to the employee's supervisor, including those related to hazardous substance exposures.

If it is an emergency, call 911 and Public Safety at X7000.  If Public Safety transports the employee to the hospital, someone other than the Public Safety Officer (co-worker, supervisor, etc.) must accompany the injured employee into the medical facility. 

Do not move a seriously injured person unless they are in further danger.

In the event of a hazardous substance exposure, do what is necessary to prevent further injury or illness. (i.e., flush skin or eyes with copious amounts of water for approximately 15 minutes, leave the area and get fresh air for an inhalation exposure) Also, someone should forward the Safety Data Sheet (SDS) to the medical facility.

Supervisors must complete Human Resource's Supervisor's Accident Investigation Report as soon as possible after the accident and forward it to the Human Resources Department. If an employee refuses medical treatment, their signature must be documented on Human Resource's Supervisor's Accident Investigation Report.

Laboratory incidents (i.e., injury, hazardous substance exposure, fire) involving employees, students or visitors, must also be documented on a Laboratory Incident Report. Principal Investigators or Laboratory Supervisors must complete this form and forward it to the EHRS Department within at least 5 days of the incident.

Notify the EHRS Department immediately of any major employment-related accidents that require an overnight stay in the hospital or of the unfortunate death of an employee. 

Student and Visitor Accidents/Hazardous Substance Exposures

Students must notify their instructor or resident director of all injuries or illnesses occurring at the University, including those related to hazardous substance exposures.  The incident must then be immediately reported to Public Safety (X7000) so that it can be documented properly. If a student refuses medical treatment, their signature must be documented on Public Safety's Incident Reporting Form.

Visitor accidents or incidents must also be immediately reported to Public Safety.

If it is an emergency, call 911 and Public Safety at X7000.   If Public Safety transports a student to the hospital, someone other than the Public Safety Officer (i.e., fellow student, instructor) should accompany the student into the medical facility. 

Do not move a seriously injured person unless they are in further danger.

In the event of a hazardous substance exposure, do what is necessary to prevent further injury or illness. (i.e., flush skin or eyes with copious amounts of water for approximately 15 minutes, leave the area and get fresh air for an inhalation exposure) Also, someone should forward the Safety Data Sheet (SDS) to the medical facility.

Any student who is working for the University, and their injury or illness occurs during the performance of their duties, will be covered under the University's worker's compensation carrier. Therefore, Human Resource's Supervisor's Accident Investigation Report should be completed, and procedures followed, as required under the "Employee Accidents" section.

Accident Investigations

In order to complete an Accident or Incident Form properly, the Supervisor should ensure that an investigation is conducted and that corrective actions are taken to prevent reoccurrences. This should be documented on the form.

When corrective actions are in response to an employee performing an unsafe act, ensure the employee is properly re-trained on safe procedures. When corrective actions include implementing new procedures, require new equipment or personal protective clothing, ensure that the employee is also trained properly on the procedures and proper selection, use and care of equipment and clothing.

It is important Supervisors ensure that the training provided is followed and that other employees involved in similar tasks are also trained and re-trained properly. All trainings conducted must be documented.

Reporting of "Near Miss" Accidents

Much can be learned by evaluating incidents where all the conditions existed that would normally result in a serious accident, but fortunately, no injury occurred. These are called near misses.   Regretfully, in the vast majority of cases, unsafe conditions go unnoticed or ignored until an injury occurs.

All employees are requested to report those conditions or circumstances related to a "near miss" to their immediate supervisor and/or to the appropriate department specified above, under "Reporting Hazards", so that the situation can be evaluated and, when appropriate, corrective action can be taken to avoid a similar type of occurrence in the future.

 

University of the Sciences in Philadelphia • 600 South Forty-third Street • Philadelphia, PA 19104-4495 • phone: 215-596-8800 • email: safety@usip.edu