How to Filter Spam in Outlook 2003
In a more aggressive effort to combat spam, the University's Information Technology Department will be flagging suspected spam e-mail in the subject line of e-mail you receive.
Any e-mail you receive that is suspected of being spam will have [SPAM]on the subject line. Additionally, we will be flagging some e-mail with the word [EVALUATE] in the subject line. We are using this to flag e-mail that may or may not be spam, meaning that you should evaluate for yourself whether the e-mail is legitimate or not.
If a legitimate e-mail is flagged incorrectly, please forward the e-mail to helpdesk@usciences.edu so that we may correct it for the future.
The following instructions are designed to assist you in setting up a filter in Microsoft Outlook 2003 to move spam e-mail into a separate mailbox.
- Select the Tools menu item
- Select the circle with the two arrows pointing down, to expand the menu
- Once the Tools menu is expanded select the Rules and
Alerts menu item
The Rules and Alerts window will appear in the center of your screen - Select the New Rule button
The Rules Wizard window will appear in the center of your screen - Under the heading Stay Organized select the option Move messages with specific words in the subject to a folder
- Then select the Next button
- Under Step 1 Select condition(s) the only box with a checkmark should be with specific words in the subject
- Under Step 2 Edit the rule description (click an underlined
value), select the words that are underlined and in the blue colored
text that read specific words
A pop-up box will appear - In the box under the heading, Specify words or phrases to search for in the subject type in [SPAM] (you must type the brackets)
- Select the Add button and it will place the phrase in the search text box Special Note: You can add the word [EVALUATE] by repeating the last two steps. [EVALUATE], is the flag we use for e-mail that the system suspects to be spam, but is not exactly sure.
- Once you have completed adding words to your search list, select the OK button
- Under Step 2: Edit the rule description (click an underlined value) select the words that are underlined and in the blue colored text that reads, specified
- A pop-up box will appear
- You can select an existing folder to move the spam to and click ok, or create a new folder
Instructions to Select an Existing Folder
Select the existing folder to which you would like to move the e-mail that is
flagged [SPAM]. The folder you select should be highlighted in blue.
Then select the OK button and continue past the next section.
Instructions to Create a New Folder
- Select the New button.
- The Create a New Folder pop-up box should appear.
- The Folder Contains drop-down box should read Mail and Post Items
- For Microsoft Exchange Users, be sure to select the Mailbox that is associated with your name.
- Non-Exchange Users, be sure to select Personal Folders in the Name text box enter the name of your new folder.
- Select the OK button.
- The folder you just created should be highlighted
- Click the OK button
Everyone Continue:
- Your folder should be selected
- Select the OK button
- Under Step 2 Edit the rule description, Review the rule
- Select Finish
- Then click OK