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Director, Alumni Relations

(updated 5/5/14)

Purpose of the Job:

The Director of Alumni Relations is responsible for the planning and implementation of programs and projects that strategically engage alumni in strengthening programs and provide tangible benefits to alumni and current students.  Serving as an ambassador, the Director of Alumni Relations is charged with securing commitments from alumni to provide professional expertise and volunteer service; collaborating with colleagues in the administrative offices (including, but not limited to Admission/Enrollment Management, Development, Marketing and Communications and Student Affairs) and the schools to create and maintain pathways for alumni participation that advance the goals of the University; partnering with Development colleagues to identify, cultivate, solicit and steward alumni giving; and serving as a liaison between the Alumni Association Board of Directors and the academic and administrative leadership. 

The Director of Alumni Relations reports to the Vice President, Institutional Advancement and is a senior member of the Advancement team. The Director will work independently and also as a member of the Institutional Advancement team, and coordinate his/her activities with those of other units in Institutional Advancement and other units at the University.

The alumni community currently numbers approximately 15,000, of whom approximately 14,000 may be reached via current contact information. All attendees and degreed alumni are counted as members of its Alumni Association.

Major Responsibilities:

  • Work closely with the Alumni Association Board of Directors, arranging its meetings, staffing its committees and ensuring strong and productive relationships between its members and the academic and administrative leadership.
  • Plan, implement and promote alumni programs that support the University’s strategic plan, as well as the goals of any fundraising campaigns, in collaboration with colleagues within Institutional Advancement, the Provost's Office and throughout the schools.
  • Implement and promote integrated alumni volunteer plan and report to increase alumni volunteerism.
  • Continue to build, expand and improve a vibrant five-year reunion program for classes celebrating 5th through 50th reunions.
  • Oversee the University's on-line community and work closely with colleagues in the Development and Communications areas to enhance connections among alumni and the University.
  • Work closely with Advancement Services to ensure accurate and complete alumni database records; capture contact, biographical and career information of alumni via surveys, projects (e.g. alumni directory), correspondence, website, postal returns, etc.
  • Establish and build relationships with a wide range of alumni, locally, regionally, nationally and internationally; maintain regular communication with alumni via direct contact, email blasts, alumni web pages, and print publications.
  • Educate graduating students about alumni benefits and engage them in programs.
  • Partner with Admission/Enrollment Management to spearhead the introduction of alumni involvement in the admissions process; partner with the Dean of Student Affairs to plan the growth and accessibility of career networking services for students and alumni.
  • Collaborate closely with development colleagues in increasing support from alumni; routinely identify and qualify alumni prospects for gifts; communicate development-related activities via written contact reports filed in Millennium and periodic attendance at prospect management meetings.
  • Oversee and balance the budget for Alumni Relations; within the annual program budget, manage existing and/or additional alumni programs, services and communications.
  • Raise funds for select special projects and events in collaboration with Development colleagues.
  • Supervise Assistant Director, Alumni Relations, work/study employees (p/t) and provide guidance to alumni volunteers.
  • Other duties as assigned.

Education and Experience:

  • Bachelor’s degree required.
  • A minimum of four years of experience in alumni relations and external affairs with demonstrated accomplishment in fostering productive relationships with volunteers and developing volunteer leadership.
  • Extensive experience with Abila Millennium or a similar constituent database.
  • Ability to travel and work evenings and weekends as needed.
  • University of the Sciences alumni are encouraged to apply.

Knowledge, Skills, and Abilities Required:

  • Excellent communication and interpersonal skills, together with the ability to work collaboratively and courteously with colleagues throughout the University, alumni, other constituents and the public.
  • The demonstrated ability to strategize, implement and build constituency programs and activities, along with a talent for motivating volunteers.
  • Demonstrably strong writing, planning and organizational skills.
  • Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment to achieve institutional goals.
  • High professional and ethical standards for handling confidential information.
  • Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines.
  • Comfortable with social media best practices and tools, as well as familiarity with photography and digital media.

To apply for this position, email a cover letter/letter of interest and resume (in MS Word or PDF format) along with salary range/expectations to: employment@usciences.edu

Electronic submissions only

UScience is an Equal Opportunity/Affirmative Action Employer


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