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Student Organization Room Reservation Request

This Student Organization Room Reservation Request form is only to be utilized by Student Organizations.

Please note the following:
  • An e-mail response will be sent only to the contact person requesting the facility. Follow-up information may be required before a facility is approved for usage.
  • All room requests take at least three working days to process since they must be submitted to the proper campus official or facility for approval.
  • Requests will only be processed during regular Student Activities Office hours which are Monday - Thursday, 10:00 am - 8:00 pm
  • Requests received after 5:00 pm on Thursdays will not receive a response via e-mail to the contact person until Tuesday afternoon of the following week.
  • No requests for rooms will be honored during the regular SGA meeting times which are on the first and third Thursdays of each month from 1:00 pm to 2:00 pm.
  • Requests for the Athletic Recreation Center must be approved by the Director of Campus Recreation. For all facility reservations please contact Marc Caserio at 215.596.7432 or m.caseri@usciences.edu.
  • Requests for Wilson Student Center must be submitted at least 10 days prior to the event and after approval; a form must be completed in the Student Life Office in Whitecar Hall, First Floor at least one week before the event.
  • After receiving approval of a special event in Wilson Dining Hall, the Athletic Recreation Center and/or Alumni/Rosenberger Auditorium (old gym), an organizational member must meet with the Student Activities Administrator for set-up, insurance and security purposes.  Advisors must be present in the above locations the entire time of the event/function.
  • Completion of this form does not guarantee the room or facility requested.
  • Please complete this form entirely. Failure to do so may delay approval of facility.

*
Contact Person
*
Telephone *
(xxx) xxx-xxxx
*
Must be a USciences email address.
Contact Information Release *
As the contact person, I give approval for my contact information to be included on the USciences Website Event Calendar.
*
* Formatted as mm/dd/yyyy.
select a date with a popup calendar
Time of Event *
-
Type of Room *
If you select Other, please be sure to include the room in the description.
*

If you need A/V support - Please contact A/V a minimum of 14 calendar days before your event. You will need make your arrangements in person at the AV office, GH B8. You can call 215-596-7575 and press 2 or send email to avrequest@usciences.edu with questions and or to make an appointment.

*
Select Yes if you need a podium, stage, tables, etc. You must contact Student Activities at p.ohagan@usciences.edu if you require equipment setup.
*
Enter the number of USciences facutly/students/staff that will attend.
*
Enter the number of people not affiliated with USciences that will attend.
Will food be served? *
Will someone not affiliated with USciences be providing entertainment? *
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